• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $115,000 - $135,000

Position Summary

Reporting to the Associate Dean, the Director will manage the smooth operations of a multi-building portfolio, including oversight of facilities, space planning, capital projects and business services.  SPS currently occupies space on the Morningside campus and two mid-town locations.

The incumbent will be a hands-on manager leading the school???s facilities and operations team in determining and documenting policies and procedures, creating opportunities to improve service, and assisting in change management efforts.  The Director is highly visible within the school and will engage with faculty and staff at all levels of the organization.

Responsibilities

Facilities Management

• Oversee the day-to-day facilities and maintenance needs for the school
• Provide long-range planning establishing priorities for facilities maintenance
• Manage the work-order ticketing platform to successfully address requests
• Track reports and provide data analysis for all work performed within the unit
• Proactively monitor and maintain workspace, conference and classroom conditions
• Identify and address building security issues
• Manage location and work schedule data for the school and real time dashboards for executive team decision making

Space Planning, Capital and Non-Capital Renovation Projects

• Lead renovation & alteration of all SPS spaces including design and project management
• Serve as point person and general contractor for non-capital projects, including securing cost estimates, managing budgets, and coordinating work
• Oversee & implement reallocation (restacking) of space coordinating desk assignments and moves
• Perform needs assessments and strategically identifying growth impacts
• Manage campus storage space working with stakeholders to identify need and appropriate storage options

Business Services

• Manage vendor service contracts and facilities service requests
• Oversee mail services, on-site vendors & contractors, procurement and inventory control of supplies
• Maintain policies and procedures, disseminating information to stakeholders

Relationship Management

• Coordinate with an extensive stakeholder network including CU Facilities and Planning, CU Compliance, Public Safety, CU Real Estate, CUIT, internal SPS clients, professional consultants/contractors, and management companies
• Partner with SPS HR and Faculty Affairs to identify safety concerns and implement measures to support our staff, students & faculty

Other Responsibilities

• Manage a team of full-time officers and supervise temporary employees or student casual employees
• Responsible for facilities annual budget and provides input on budget needed for capital projects and work with Finance and CPM on approved Capital Project budgets
• Performs other duties and projects as assigned or requested

Minimum Qualifications

• Bachelor???s degree required
• 5-7 years related experience required
• A resume and cover letter with salary requirements must be submitted to be considered for the position

Preferred Qualifications

• Advanced degree is desirable
• Prior supervisory experience

Other Requirements

• Must be capable of working independently; take initiative and follow-through on assignments with minimal direction
• Must be a relationship builder and work throughout all levels of the organization
• Must have excellent communication skills both in writing and speaking
• Work with discretion being a keeper of highly sensitive information
• Must have excellent customer service and interpersonal skills
• Experience in managing multiple complex projects and the ability to work comfortably with spreadsheet and database software
• Strong organizational, problem-solving skills
• Accuracy and attention to detail required
• Ability to manage multiple projects and tasks under deadline pressure
• Computer skills required, knowledge of Microsoft Office and Google Suite required

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

About Columbia University

Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.

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