REPORTS TO:   Director of Property Management                  

Our client, a commercial real estate company with a growing multi-state portfolio, is seeking a dynamic individual to join their property management team as Property Administrator. Our client provides acquisition, redevelopment, leasing, property management and construction management services to affiliate-owned properties as well as third parties. The company currently oversees more than 2,500,000 square feet of commercial space in the eastern half of the United States, combining national expertise and local knowledge to deliver favorable results for merchants and property owners.

RESPONSIBILITIES:

• Typical administrative duties such as filing (electronic and paper), answering telephones, mass mailings, writing letters, creating documents.
• Interacting and effectively communicating with tenants (verbal and in writing), providing excellent customer service and follow up.
• Interacting, scheduling, and coordinating with various vendors and contractors.
• Processing maintenance requests and assigning to appropriate contractors.
• Tracking and scheduling preventative maintenance projects.
• Processing accounts payable invoices and preparing billing to tenants.
• Obtaining, tracking, verifying certificates of insurance for tenants and contractors.
• Writing and sending communications to tenants.
• Lease interpretation.
• Spreadsheet creation and tracking.
• All other duties as assigned.

QUALIFICATIONS:

• High School diploma or equivalent.
• Minimum 3 to 5 years administrative experience with specific property management experience.
• Excellent organizational skills and ability to multi-task.
• Must be able to prioritize work to meet deadlines.
• Intermediate knowledge of Microsoft Office including Word, Excel, PowerPoint and Outlook.
• Experience in property accounting software: Skyline (preferable), MRI, or JDE.
• Detail-oriented with ability to support multiple projects and prioritize competing demands.
• Able to work independently with a minimum of supervision.
• Excellent communication and interpersonal skills.

About Poline Search Partners

Poline Search Partners is an international executive search firm specializing in the shopping center industry. We serve property owners, developers, retailers and service providers who are seeking remarkable talent and work to align them with candidates who are eager for new growth opportunities. Since 1979, our team has been connecting companies and candidates with a commitment to integrity and client satisfaction—making us the industry’s most trusted leader in recruitment.

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