The City of Seattle is seeking two (2) Deputy Directors of Project Management. These positions report to the Capital Development (CD) Division Director of the Finance and Administrative Services Department (FAS), which owns and manages a 3.3 million square foot property portfolio of 125 buildings that support City of Seattle operations. The FAS building portfolio includes fire and police facilities, general government office buildings, and shops and maintenance yard complexes.

These two leadership positions work together to lead a dynamic 20-person project management office. Each Deputy Director manages a portion of FAS’s 6-year $500+ million capital portfolio. Projects in the portfolio include new building construction, major maintenance, asset preservation, space planning, and tenant improvements.

ABOUT US

FAS is often the public's first interaction with the City of Seattle, operating as a customer-focused front door that assists with everything from paying utilities or reporting a pothole to requesting public information or even adopting a new pet.

The 500-plus employees of FAS span across 10 divisions and work behind-the-scenes providing critical functions, like managing 120 City facilities—including police and fire stations—overseeing the City's neighborhood customer service centers and Customer Service Bureau and making sure minority-owned businesses can equitably compete for City contracts. No matter the need, FAS is here—at your service.

Job Responsibilities

  • Oversees planning, design, permitting, procurement, and construction of capital projects and programs.
  • Oversees staff preparation and maintenance of project schedules, budgets, and quality control performance objectives.
  • Collaborates with Capital Development leadership team to consistently apply an overarching framework and methodology for project scheduling, including appropriate planning and project management systems as well as milestone identification and reporting.
  • Oversees project management workload and provides leadership with portfolio delivery plans.
  • Provides guidance to project managers and professional staff, coach mentor, manage performance and ensure training of staff for professional growth and development and succession planning.
  • Travels to work sites throughout the City to inspect sites, conduct feasibility studies, assist in client management, provide in person guidance and mentorship to assigned staff and lend subject matter expertise as needed.
  • Leads team through times of change internal and external to the Division and finds ways to increase the Division’s resilience.
  • Collaborates and cooperates with other divisions to advance strategic capital planning and asset preservation and integrate Owner requirements in multiple lines of business into the design and construction of capital programs and project delivery.
  • Manages capital programs including, asset preservation programs for FAS properties, Drive Clean electrical vehicle charging program, and the ADA Barrier Removal program for assuring Title II public access of department facilities.
  • Participates on or leads City-wide effort like maintaining City space standards, supports executive space management committees, oversees FAS component of ADA Barrier Removal program, etc.
  • Initiates, leads, supports, and/or communicates Division improvements including process improvements, contracting approaches, permitting and code updates, etc.
  • Communicates project scope, schedule and budget status and changes to clients within the departmental, City and external stakeholders.
  • Monitors portfolio delivery with CD leadership to aid in programming and budget decisions. Develops and implements strategies in partnership with project sponsors to assure projects are delivered on time and within budget.
  • Works closely with FAS divisions and other City departments to ensure City objectives align with and can be executed within the allocated funding.
  • Provides timely communication of project status and issues to the Capital Development Division Director and departmental stakeholders and maintains technical and administrative control of capital portfolio.
  • Provides recommendations to the Capital Development Division Director on all capital development and project related matters and assists the Capital Development Division Director in responding to inquiries from FAS senior team, FAS Accounting and Budget Services Division, the City Budget Office and other departments.