Location: District of Columbia, 20024 United States
Type: Full Time
Overview
The Director, Facility Service provides strategic direction and oversight for of ACOG’s physical facilities including property management, operations, and capital improvements, and office services. Interacts with both internal and external stakeholders and executives. Serves as a liaison with public agencies and other entities that have a relationship to the properties. Responsible for building security and emergency response plans and actions. Ability to pivot as priorities are redirected.
Cover Letter Required
Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D.C.
Responsibilities
Supervisory Responsibilities: • This position does have direct supervisory responsibilities, which may include serving as a coach and mentor for those they supervise.
Duties/Responsibilities: • Negotiate, renew, manage, and terminate leases on behalf of ACOG. • Manage the property portfolio, liaise with tenants and sub-tenants. Responsible for all real estate matters in relation to effective property management and in line with contractual obligations. • Lead, organize, manage, and supervise all facility management, maintenance, building construction, engineering, and department operations in compliance with all applicable federal, state, and local laws and regulations, and ACOG policies. • Plan, organize and manage the services of the department, which include 24-hour emergency repair, preventive maintenance, zone maintenance, utility services, locksmith services, recycling, grounds, central mechanical/electrical, general services, and housekeeping services. • Direct office space utilization, standards, acquisition activities and development of short- and long-term facility plans. • Oversee administration of contracts for office space planning, architectural, engineering, and construction services. • Negotiate and administer building service contracts and vendors and oversee special facilities projects that may involve negotiation and coordination with architects and contractors; solicit proposals, review bids, and develop budgets for such activities. • Oversee vendor selection process and interface with them as needed • Oversee selection and provision of furnishings, fixtures, and equipment. • Authorize maintenance resources to respond to production, environmental and safety emergencies and develop contingency plans. • Develop and implement work standards for routine electrical and mechanical work orders, as well as preventative and predictive maintenance activities. • Develop, implement, and monitor an energy conservation program, making recommendations for efficiency and reduction in the costs of operating the facilities. • Interpret and ensure ACOG compliance with district, state, and federal regulations concerning areas of responsibility. Ensure compliance with all OSHA/EPA regulations and other local, state, and federal government regulations. • Establish and implement safety programs, accident prevention, and health maintenance for all employees, including safe and proper use of equipment, vehicles and materials, identification and prevention of hazards, air quality controls, and prevention of accidents and injuries. • Direct the development of standards, guidelines, and procedures for mail services, reprographics services, storage, and supplies. • Provide leadership, direction, and management of staff, including fostering a welcoming and inclusive environment through supervising staff, providing feedback, coaching, support, mentoring, performance management, and training and development opportunities as appropriate. • Analyzes and research trends and changes to ensure such data is factored into the planning of ACOG’s strategies, resources, and procedures. • Identifies business risk and opportunities through the analysis of data analytics and information to drive the organization forward. • Drive and maintain best practice standards and processes across the organization. • Performs other duties as assigned.
Qualifications
Required Skills/Abilities: • Must have budget management experience, cost estimating, regulatory requirements, and the ability to read blueprint specifications. • Excellent verbal and written communications skills. • Excellent interpersonal and customer service skills. • Excellent organizational skills and attention to detail. • Proficient with Microsoft Office Suite or other related software. • Strong vendor management, project management and construction management skills required. • Technical expertise that includes experience with optimizing building systems, energy programs, and other relevant technical systems. Proven track record of developing and implementing a preventive maintenance program and operational plans with record of successful execution. • Experience managing security and other ancillary functions, preferred.
Education and Experience: • Bachelor’s degree in business management, engineering, architecture, or related field required; Master’s degree preferred. • Certified Facility Manager (CFM) preferred. • Minimum of 10 years of relevant experience in facilities and real estate management, including experience with both corporate headquarters and support facilities. • 5 years of supervisory experience.
