This position directly impacts the effectiveness of Facilities Project Managers by providing administrative coordination of all aspects of facilities project management information to assigned project manager(s):
Serves as primary point of direct administrative contact and liaison between project manager(s) and other offices; individuals; external organizations; and agencies; Delivers clear, concise verbal and written communications in a timely and professional manner with all points of contact at all times; Promptly addresses all project related inquiries, as received; Maintains multiple project managers' electronic calendars; Creates eComm project team member lists and meets with team members to establish workflow, answer questions, and train; Demonstrates understanding of the project 'life cycle' from Design through Construction and Warranty. In addition, this position gathers, reviews, and edits time sensitive bid documents received from design and construction management teams for distribution and advertisement; Coordinates travel arrangements for design team members and distributes design documents for review meetings; Confirms accuracy of bid documents with design team; organizes details for approval and submission to purchasing as well as printing company; Coordinates, completes and distributes project documentation, reports, and other deliverables to internal and external stakeholders, and verifies all submitted deliverables are complete per contract requirements; Creates purchase order requisitions for equipment and services as necessary; Audits invoices for accuracy and verifies receipt of items or services with end users; Ensures appropriate backup documents are included with invoices prior to processing for payment; Submits all Work Order; Key Shop; and Utility Outage Requests; Monitors and investigates the progress of purchase orders; invoices; work orders; utility outages, and key shop requests and enters into log; Submits and troubleshoots ID badge applications for contractors and consultants; Schedules meetings throughout the project 'life cycle' from Design through Construction and Warranty as well as additional meetings as requested by project team members; Coordinates and confirms team members' availability, meeting times, dates, and locations; Schedules and attends pre-construction meetings to guide team members through University standards; and Prioritizes issues that may arise throughout construction.

IEBC (Internal Employee Being Considered).

MS Windows/Office; SAP; and Construction Scheduling Software.

Driver's License — Preferred.

BA

5 yrs

None.

Bachelor's Degree + 3 Years.

The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.