Stanford Law School's campus is a combination of four buildings totaling approximately 270,000 SqFt surrounded by open air gardens, courtyards, large open lawn areas with redwood trees throughout that cover approximately 15 acres of land.
The Facilities and Operations staff provide hands-on services to faculty, staff and students daily by managing the maintenance of the physical space, mail and shipping services, purchasing, general work requests for assistance, safety and security, as well as space planning, capital asset and construction management.
Stanford Law School's Facilities and Operations Department is looking for a Facilities Coordinator to join the team. As a team member you will provide customer service and support to law school departments, Stanford community departments, and external vendors. This is both an administrative as well as a hands on position. You will learn various university and law school systems that will be utilized daily to complete tasks. This position reports to the Director of Facilities and Operations with a dotted line to the Assistant Director. This is a full-time position, Monday-Friday, and is for fixed-term for one-year initially.
Serve as property operations/maintenance point of contact for facilities' issues in assigned building(s), unit(s); initiate work requests, monitor completion; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment).
Perform condition assessments on appearance, equipment, or troubleshooting (formulated by another group, FSM); coordinate contract work, third party vendors.
Identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction; coordinate maintenance logistics (to avoid faculty conflicts, events).
Handle property administration by completing tagging, data entry, and inventory; completing purchase orders, receiving; and completing record keeping, tracking, information gathering, and support for space allocation decision-makers.
Implement facility security programs by distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules.
Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.
Serve as safety management coordinator by correcting identified safety issues; disposal, hazardous waste; communicating and conducting safety training and/or new employee facility orientation; and participating in emergency preparedness, recovery, and business continuity coordination.
Coordinate communications services; provide updates, alerts, notifications to building occupants.
Coordinate space management and planning activities including move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).
May conduct inventory and administer store supplies, as directed.
Complete daily event set-ups/breakdowns and coordinate with event staff on furniture needs.
Using scheduling software; review, book, and make changes to calendaring software for all classes, meetings, and event space.
Education & Experience:
Associate degree and two years related, demonstrated facilities administration experience, or a combination of education and relevant experience.
Knowledge, Skills and Abilities:
Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.
Ability to coordinate and manage multiple tasks with competing priorities, meet deadlines and project plans with short- and long-term end dates.
Working knowledge of applications such as Excel, Word, PowerPoint, Oracle, EMS (Event Management Software).
Experience working with internal and external vendors and services contracting.
Mechanical mindset with good problem solving skills.
Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds
Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >50 pounds and 100 with assistance.
Ability to obtain and maintain a California Non-commercial Class Driver's license and drive day or night.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
May requires 24-hour response availability seven days per week for emergency situations.
May be exposed to noise > 80dB TWA.
May work at heights of 4 - 10 ft.
Must comply with the California Vehicle Code and Stanford University requirements when operating university-owned vehicles.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must successfully pass a background check prior to starting work at Stanford University.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.